FAQs Page

Notary

Do’s & Don’ts

Notaries Do

  • Print & Organize Documents
  • Oversee Loan Signings
  • Notarize Documents
  • Return Signed Documents

Notaries Don't

  • Process loans
  • Prepare or change a document
  • Act as closing or settlement agent
  • Offer opinions, give advice, or explain documents

FAQs

Frequently Asked Questions

A Notary Public is an official of integrity appointed by state government —typically by the secretary of state — to serve the public as an impartial witness in performing a variety of official fraud-deterrent acts related to the signing of important documents.

No. It is mandated signers must physically appear before a Notary for their signature to be properly notarized.

This depends. The answer to this question depends on the type of notarial certificate being used. If the notarial certificate required is an Acknowledgment then the signer does not need to sign the document in front of the Notary. However, if the notarial certificate being used is a Jurat then the signer must sign the document in front of the Notary.

ALL identification must be valid or expired no more than three years prior to the performance of the notarial act and contains the signature and photograph of the individual and is satisfactory to the notary public; 

  • Passport,
  • Driver’s License
  • Government-issued non-driver identification card
  • Another form of government identification issued to an individual that is valid or expired no more than three years prior to performance of the notarial act, contains the signature and photograph of the individual, and is satisfactory to the notary public;

Note: It may be required for an individual to provide additional information or identification credentials necessary to assure the notary public of the identity of the individual.

Additionally, depending on your needs, you may be required to bring two pieces of government IDs. (SIN card, Social Security Card, Birth Certificate, etc). 

If you are not able to provide those forms of ID you may be identified on the oath or affirmation of credible identifying witnesses who have their own proper ID.

Credible identifying witnesses must have personal knowledge of your identity, believe it is not reasonable for you to obtain the proper ID, they cannot have any personal involvement in the document being signed and they should be honest and aware.

Accomplished by verification on oath or affirmation of a credible witness personally appearing before the notary public and known to the notary public OR whom the notary public can identify on the basis of a passport, driver’s license, or government-issued non-driver identification card that is valid or expired no more than three years prior to performance of the notarial act.

Sometimes the notarial wording isn’t printed on the document you need notarized. Such as handwritten or private documents.

In this case, the signer should ask the receiving agency what type of notarization they need. The signer may also seek the advice of an attorney or make the choice themselves.

(For signatures the choices are an Acknowledgement, which proves that you signed the document, or a Jurat the signer swears or affirms what they signed is true.)

 

  • Acknowledgement: The identified signer personally appears before the Notary, signs the document or acknowledged that he or she signed the document.
  • Proof of Execution by Subscribing witness: An individual vouches before a Notary that he or she witnessed the principal signer of a document signed the document.  They must appear with one credible witness who has valid ID, and who the notary personally knows in front of the notary.
  • Jurat: The identified signer personally appears before the notary, signs in the presence of the notary and is administered an oath or affirmation declaring the truthfulness of the document.
  • Oath/Affirmation: Spoken promises of truthfulness made in the presence of the Notary (e.g., Oath of Office, witness for testimony, depositions).
  • Copy Certification: Notary certifies a copy is an accurate reproduction of the original.

 

No. A Notary is only authorized to identify the signer of the document, ensure the signer’s willingness to sign the document, give the signer an oath (if required), make a journal record of the notarization, and to complete the notarial certificate for the document being signed. If a Notary performs any other acts or offers any other assistance to the signer then the Notary may be charged with the unauthorized practice of law.

Most people inquire about mobile notary services to accommodate their busy work schedule. However, when working with parties that may have health concerns or mobility issues, or if there may be difficulty in transporting sensitive documents, we encourage clients to ask about our mobile notary services.

We are a dedicated mobile notary service that can attend your home, work, hospitals or even in our car that is configured to serve as a mobile office.

We often attend work or home for real estate property transfer documents, hospitals and care homes for notarizations, wills and Power of Attorneys.

No, that is not legal. You must contact the issuing authority.

No. You must present me with an original or certified copy of the Power of Attorney. 

Yes, if you ensure the signer is present and properly identified. Please see the next question regarding documents in foreign languages.

No. I am only English speaking and writing and cannot notarize a document in a language I do not understand. Interpreters are prohibited. Additionally, I will not notarize a document written in English if the parties to the document who appear before me do not appear to speak, read, or understand English.

Exact Cash, Venmo, PayPal, Zelle 

Yes, fully functioning mobile office to include printing and scanning. Printing is additional $1.00 per page 

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