I-9 Form Service

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I-9 Form Service

What’s an I-9 form?

All U.S. employers must complete and retain a Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens.

The I-9 form, issued by the U.S. Citizenship and Immigration Services (USCIS), verifies the identity and employment eligibility for employees hired in the U.S. 

The form is to be completed by both the employee and the employer (or authorized representative). As part of the process, the employee must present documents verifying his or her eligibility to work in the U.S., and the employer (or authorized representative) must physically examine these documents.

Form I-9 Does NOT require Notarization:

Many employers ask notaries serving as their Authorized Representative to affix their notarial seal to the certification section of the Form I-9 which is unnecessary.

If we agree to serve as an employer’s Authorized Representative, our company is NOT serving as a notary in any capacity. We are merely serving as an extension of the employer for the limited purpose of verifying the prospective employee’s documents per an explicit written agreement.

When we sign this form in the capacity of Authorized Representative for the verifying employer, they will indicate “Authorized Agent” in the Employer’s title section and not “Notary Public” which clears any doubts as to the capacity of the individual signing the document.

Written Authorization:

Since Authorized Representatives are designated by the verifying employer, we will require that the designation should come to us straight from the employer in written format

When completing Form I-9, the employer or authorized representative must physically examine, with the employee being physically present, each document presented to determine if it reasonably appears to be genuine and relates to the employee presenting it. 

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